Club Rules

PDF: RDFCC Rules

1)

The name of the Club shall be “ROYAL DEAN FOREST CYCLING CLUB” referred to in these rules as “THE CLUB”.

2)

The Objectives of the Club shall be:

a) The Promotion, provision and support of all aspects of Amateur Cycle Sport and Recreational cycling in which the members have an interest.

b) The Promotion of good fellowship in cycling.

c) The promotion of greater community participation and understanding of the sport within the Forest of Dean and surrounding area.

3)

Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability,ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

4)

The membership categories to be:

a) Ordinary members – shall be Senior 1st claim – aged 18 or over on 1st January who have paid the Subscription for the current year.

b) Junior members – shall be at least 12 and under the age of 18 on joining the Club (1st claim).

c) Associate members – cannot vote at meeting or be elected to office and pay a reduced subscription, neither can they race in the name of the Club (2nd claim).

d) Second claim members – cannot be elected to office and pay a reduced subscription. Can be awarded standard medals (2nd claim).

e) Honorary members to include those interested in the Club, whom the Club may see fit to elect. Such members shall be entitled to attend meetings but not required to pay a subscription (2nd claim).

f) Vice-Presidents – such ordinary members of the Club who, having given long and valuable service to the Club, the Club desires to honour. Their term of office may be terminated at the discretion of the committee. Such Vice Presidents shall be ex-official members of the committee; they shall not be entitled to vote therein unless they hold a committee position.

g) Life members – this shall be very sparingly given for outstanding services and must receive a unanimous vote at the AGM (2nd claim).

h) Social members – cannot race in the name of the Club.

5)

Membership Fees:

a) Subscription fees will be proposed and agreed annually at the AGM and will be applied to all membership payments from the 1st of January of the following year.

b) The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

For Current subs costs see appendix 1.

6)

A member shall cease to be a member for any of the following reasons:

a) If he or she shall resign by notice in writing to the Secretary.

b) If their annual subscription shall be in arrears for three months.

c) Any member acting in a manner objectionable or contrary to the interests of the Club shall be called upon by the committee for an explanation, and if that member fails to justify their actions the Committee shall have full power to expel them, but the member shall have the right of appeal to a General Meeting.

7)

Set dates for Club business:

a) The AGM of the Club shall be held on the first Club night in October for the presentation of accounts, reports and for the election of officers.

b) The Club Financial Year shall end on 31st December.(Agreed by EGM August 2017).

c) The Club Membership Year shall finish on 31st December. New members joining after the 1st of November are exempted for renewal until December of the following year.

g) A Special Agenda Item to be included in the Committee Meeting in September to discuss the following year’s racing programme.

8)

General Meetings:

a) A majority of two thirds of those voting at an AGM shall be necessary to effect any alterations in the Club rules or procedures.

b) No alteration, amendment or addition shall be made in any of the foregoing rules except at the AGM of the Club or at a special meeting called for the purpose. Notice of any proposed alteration, amendment or addition to be sent to the Club Secretary fourteen days previous to the meeting and details of such proposals shall appear on the Agenda of such a meeting.

c) Only Senior members of the Club will be allowed to vote on matters concerning the running of the Club’s administration and finances which have been proposed by the committee.

9)

Special Meetings:

a) A Special Meeting may be called on a requisition signed by not less than ten members; the requisition to state clearly the nature of the business.

b) Not less than seven days notice of such a meeting to be given.

c If a special meeting is called to wind up the Club all members will be informed through their preferred contact address and it shall be advertised for two weeks running in the Forest newspapers giving details of the proposal. The members may vote to wind up the club if not less than three quarters of those present and voting support that proposal at a properly convened general

meeting. The Committee will then be responsible for the orderly winding up of the Club’s affairs. After settling all liabilities of the Club, the committee shall dispose of the net assets remaining to one or more of the following:

  • To another Club with similar sports purposes which is a Charity
  • To another club with similar sports purposes which is a registered CASC
  • To the Club’s National Governing Body for use by them for related community sports.

10)

Management of the Club:

a) The Committee of management shall be elected at the AGM.

b) They shall be members of the Club, consisting of the officials, plus two others who hold no other position.

c) In the absence of the Chairman, the Vice Chairman will take the chair or the Club Secretary.

d) The Committee shall cause proper minutes to be made of all decisions of the Committee and general meetings.

e) The Committee shall have power to add to their numbers for special purposes and to fill vacancies that occur during their term of office.

f) A quorum to be formed by a Chairman and four other officers.

g) The management of the Club should be in accordance with agreed policies and procedures (For current see Appendix 2).

g) The Committee shall meet as often as is necessary in the opinion of the General Secretary.

h) The Committee will have due regard to the law on disability discrimination and child protection.

i) The Committee has full power to expend the monies of the Club provided that they are applied towards the object of the Club as a CASC (Community Amateur Sports Clubs) as provided in the Finance Act 2002, detailed in section 11.

11)

CASC Management Criteria:

a) The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.

b) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

c) The Club may also in connection with the sports purposes of the club sell and supply food, drink and related sports clothing and equipment, Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms set by the committee without the person concerned being present.

d) Pay for reasonable hospitality for visiting teams and guests.

e) Indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

f) Where there is any conflict between any of the Club rules the CASC criteria (Community purpose 2a,c, open membership 3, management of property and funds 10i,11 and the winding up requirements 9c) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)

12)

Club Affiliations:

a) That the Club be affiliated to such organisations as is decided at the Annual General Meeting.

b) That the benefits of any affiliations be made accessible to the club members.

For Current Club affiliations see appendix 3 and resulting projects appendix 4

Supplemental appendix.
Details contained must be updated following the AGM or maintained as required within the rules of the club.
1) 2017 Subscriptions shall be as follows:
• Family membership £20‐00
• Ordinary membership £14‐00
• Junior membership £8‐00
• Second claim membership £10‐00
• Five Year Ordinary Membership £60‐00
• Social Membership (cannot‐race) £10‐00

2) Adopted club management Policies and procedures:
British Cycling Safeguarding and protecting children policy
British Cycling Equity Policy
British Cycling Code of conduct
• Risk management and accident reporting /procedures (Individual for activity type)
Go-Ride Clubmark for youth activities
• Under 18s participating in senior activities Guidance
• Club Kit Review Policy

3) 2017 Club Affiliations
Cycling UK
British Cycling
Cycling Time Trials
Audax UK